Business Clerical Assistant - Job at Rutgers University in Newark, NJ

Business Clerical Assistant

Newark, NJ

Posted 12 days ago

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Job Description

Position Details

Position Information

Recruitment/Posting Title	Business Clerical Assistant
Posting Number	24TM0152
Department	Athletics & Recreation - Nwk
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Clerical Assistant. Reporting to the Business Specialist, this position supports the Department of Athletics budget office as well as the office personnel. This position is responsible for and not limited to the following. Provides support with financial accounting, Athletics department payment processing, business expenses Provides backup support for the Department of Athletics Business Manager in their absence. Serves as an assistant front-line staff for Athletics department inquires, questions, and concerns regarding financial policies and procedures. Fiiles of paperwork, updates information into the financial management system as necessary, vendor invitations, distribution of mail, scans historical Athletic files for compliance and sports information, etc.
Position Status	Part Time
Hours Per Week	19.5
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Position Salary	up to $25 per hour
Payroll Designation	PeopleSoft
Terms of Appointment	Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience	High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed. An equivalent combination of education and/or experience may be substituted for the experience requirement.
Certifications/Licenses
Preferred Qualifications	Previously worked within a Professional Office setting.
Required Knowledge, Skills, and Abilities	Requires a bachelor's degree in a related field and/or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of an office environment, organization, and customer service. Also requires good communication skills and computer literacy Requires a minimum of two years of experience working in an office setting
Equipment Utilized	Microsoft Office Suite, Copy machine, fax machine, scanner, Internet
Physical Demands and Work Environment	Must be able to work under sometimes challenging physical conditions and to lift heavy items up to 50 lbs, per OSHA standards
Special Conditions

Posting Details

Posting Open Date	04/23/2024
Posting Close Date	07/22/2024
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Job Summary

Company

Rutgers University

Start Date

As soon as possible

Employment Term and Type

Regular, Part Time

Required Education

High School or Equivalent

Required Experience

2+ years